Asking simple questions in meetings

Asking Simple Questions in Meetings & Stand-ups

Effective communication in meetings and stand-ups isn't about dominating the conversation, it's about clarifying understanding and contributing meaningfully. Asking simple, well-formed questions is crucial for this. Here's a breakdown, categorized by purpose, with examples geared towards software professionals.

I. Clarifying Understanding - "Checking In"

These questions ensure you're on the same page. They're low-risk and show you're engaged.

• "Just to clarify, when you say 'X', do you mean 'Y'?" (Useful when technical jargon is used or ambiguity exists.)
  • Example: "Just to clarify, when you say 'legacy system', do you mean the one running on Python 2.7?"
• "Could you elaborate on [specific point]? " (Politely asks for more detail.)
  • Example: "Could you elaborate on the performance implications of using a NoSQL database for this feature?"
• "So, if I understand correctly, the next step is [your understanding]? " (Confirms your interpretation.)
  • Example: "So, if I understand correctly, the next step is to create a pull request with the updated API documentation?"
• "Can you repeat that, please?" (Perfectly acceptable if you missed something. Don't be afraid to ask!)
• "Could you spell out [technical term/acronym]? " (Especially helpful for new team members or unfamiliar technologies.)
  • Example: "Could you spell out RESTful? I want to make sure I have the capitalization correct in my notes."

II. Seeking Specific Information - "Getting Details"

These questions aim to gather concrete details needed for your work.

• "What's the priority of this task relative to [another task]? " (Helps with task management.)
  • Example: "What's the priority of fixing this bug relative to implementing the new user authentication flow?"
• "What's the expected timeframe for [deliverable]? " (Manages expectations and planning.)
  • Example: "What's the expected timeframe for the completion of the UI design?"
• "Who is the best person to talk to about [specific issue]? " (Efficiently directs you to the right resource.)
  • Example: "Who is the best person to talk to about the database schema?"
• "Where can I find the documentation for [API/library/system]? " (Saves time and avoids reinventing the wheel.)
  • Example: "Where can I find the documentation for the new payment gateway API?"
• "What are the acceptance criteria for this task?" (Ensures you understand what "done" looks like.)
  • Example: "What are the acceptance criteria for this user story?"

III. Probing for Potential Issues - "Thinking Ahead" (Use cautiously - frame positively)

These questions identify potential roadblocks before they become problems. Focus on understanding, not criticism.

• "Have we considered [potential challenge]? " (Raises a concern without being accusatory.)
  • Example: "Have we considered the potential impact on existing users when we deploy this update?"
• "What are the potential risks associated with [approach]? " (Encourages risk assessment.)
  • Example: "What are the potential risks associated with using a third-party library for this functionality?"
• "Are there any dependencies we need to be aware of?" (Identifies potential blockers.)
  • Example: "Are there any dependencies we need to be aware of regarding the release of the mobile app?"
• "How does this integrate with [existing system/component]? " (Checks for compatibility.)
  • Example: "How does this new microservice integrate with the existing authentication service?"

IV. Stand-up Specific Questions

Keep stand-ups concise. Focus on blockers and needs.

• "Is anyone blocked on my work?" (Proactively offers help.)
• "Do I need to collaborate with anyone today?" (Identifies potential coordination needs.)
• "Are there any roadblocks preventing me from completing my task?" (Clearly states your needs.)
• "Quick question about [topic] - can we discuss offline?" (Flags a more complex issue for later.)

Key Reminders:

• Be concise: Get to the point quickly.
• Be polite: Use "please" and "thank you."
• Listen actively: Pay attention to the answers.
• Don't interrupt: Wait for a natural pause.
• Frame questions positively: Focus on understanding and collaboration.
• Know your audience: Adjust your language based on the technical level of the group.